Experiencing the loss of an employee is a challenging time in the workplace. When people work together every day, they often become close friends, and the loss of a work friend can be hard because of the amount of time you spend together each day. Using these tips to plan a memorial to remember an employee helps everyone begin finding ways to cope with their loss.

1- Choose an Appropriate Time and Place

Employee memorials are often held in the workplace. You can start planning the memorial by looking for a place that offers privacy while having enough space for the number of people you expect to attend. Conference rooms work well for memorials. However, you might also opt to hold the memorial outside to offer people the opportunity to enjoy the beauty of nature as they grieve. Depending on the deceased’s funeral arrangements, you could also hold a memorial at the gravesite. You may also need to plan the memorial for a time when the majority of your employees can be present. Many companies hold memorials during lunch times or after the work day is over. Just make sure there is enough time for everyone to share their memories.

2- Create a Custom Memorial or Plaque

After the loss of an employee, it’s common to feel the need to do something tangible to honor their memory. Creating a custom plaque or memorial is an option that creates a beautiful keepsake that can serve as a centerpiece at the event. Later, you can present the plaque to your employees’ families as a lasting tribute to their contributions to your company. To create the perfect plaque, make sure to partner with a professional memorial designer. They’ll be able to incorporate elements such as your company’s logo or a symbol that represents your employee’s goals in their profession. Adding a memorable quote is also a nice touch that you can include on a custom plaque.

3- Share Your Company’s Support With the Family

Reaching out to the employee’s family is a gesture of kindness that makes it clear that their contributions in the workplace will always be remembered. Your company may choose to send a condolence card that everyone has signed to invite them to the memorial. On top of offering them the plaque, your company may also arrange for a food basket delivery. Many companies also make a donation to charities or establish scholarships in the employee’s name. Either way, encouraging the family to share their memories at the memorial adds a personal touch to the ceremony. While you may not be able to bring their loved one back, it is possible to provide them with support as they continue processing their grief.

Whether someone worked at your company for a few months or many years, it’s always appropriate to plan a memorial on their behalf. Working closely with a custom memorial designer allows your team to create a keepsake that honors your employee’s memory. While everyone grieves in their own way, taking some time to acknowledge the loss allows everyone to begin the process of moving forward together.