Microsoft Office 365 is a productivity suite that includes Word, Exchange, Excel, SharePoint, Teams, and others. Because Office 365 is cloud-based, the full-featured experience is available from anywhere, on any device, as long as they are connected to the internet.
Here are some key benefits to your business from using Microsoft 365
Files are stored in the cloud in Microsoft 365, meaning that it can be accessed by anyone in your company at any time regardless of where they are. This lends itself as an effective partner for remote working and blended working styles where employees’ time is split between the office and different locations using different devices.
When you are working via multiple locations, you must be working with a managed service provider to ensure that all devices and connections are secure when accessing internal files and systems to ease accessibility and less downtime.
Microsoft 365 allows your employees to collaborate easier, meaning they can work efficiently and less time is lost due to chasing up work others are doing or collating progress on bigger projects. Everyone can work in real-time from the same document, and any changes are updated immediately, meaning the information is ready and accessible when you need it.
Office 365 is a completely secure environment with strong security measures in place, such as two-factor authentication, which ensures that unauthorized people cannot access your files if they get onto your device. Threat detection and anti-malware ensure that security threats are identified and eliminated as soon as possible, especially for organizations dealing with sensitive data or information.
When you use Office 365, you can run your business without worrying about security. Back this up with a managed service provider to ensure your company is meeting its data security requirements.
Enhanced Email Capabilities
Office 365 has access to the most recent Outlook features, including a wide range of impressive email capabilities. Benefits include;
- Boomerang – allow you to use your inbox as a more effective to-do list. Schedule email replies, turn on delivery notifications, and “snooze” your inbox by sending emails to a different folder to resend them back at a later date to remind you to reply.
- Focussed inbox – exactly how it sounds, removes the clutter from your inbox, and creates a focussed order to allow more urgent emails to take priority in your inbox.
- Time Zones – if you work across different time zones, you can set up time zone reminders to alert you of different events in a time zone different from yours.
Office 365 is charged on a per-user, per-month basis, similar to a subscription. The level of functionality determines the cost of the licenses you select for your company. The cost of each license is determined by the enterprise level, which includes various applications and products. Paying per user per month provides predictable outgoing and aids in budgeting your IT spend for the coming year.
Upgrades are included in the price of your licenses, so there are no hidden fees. If you purchase your licenses through Core, you can change the number of licenses you have at any time, for example, if you hire or people leave. This ensures that you are never over-licensed and that there is no waste.
Microsoft 365 has many benefits to businesses of all sizes and can be an effective tool for how efficiently your company and your team collaborate.