How to Create the Perfect Meeting Agenda
Meeting agendas are a massive part of our days and weeks, and it can sometimes be hard to organize them all. To make life easier, we put together this guide on creating the perfect meeting plan, according to pain management specialist Jordan Sudberg.
Start with the Date and Time
It’s best to include the meeting’s date, time, and location in a plan. This will make it straightforward for attendees to expect and when to be there.
Set Topic Samples
Once the time and date for the meeting are set, write down the topic of discussion at the conference. Writing one issue down is essential as it will help when trying to pick out the main point from the rest of the meeting.
Pick a Main Point or Top Five Summaries
The next step is to pick out five key points. These will be given at the beginning of the first slide. This is especially important for meetings that will last more than 30 minutes.
Write Down Notes
According to Jordan Sudberg, writing down notes using bullet points is essential. This will make things easier for those who attend the meeting, as they can quickly go over what the main topic was and what was discussed.
Create a Slide Share Presentation
After writing down the main points, it’s time to create a slide share presentation. Click on the “Present” button in your production and type the topic of discussion into the “Subject” field. In your first slide, write down one main point that you would like to use. Use these notes to write out slides so that there is less time wasted on writing things down.
Use Great Headings
When creating a schedule, Jordan recommends using great headings to make the slides more interesting. To do this, use a large font and include a background color that stands out.
Create One Slide for Each Topic
When creating a schedule, it’s essential to have one slide per topic, according to Jordan. This will make it easy for someone reading over your slides to follow along and know what you talked about.
Keep Your Agenda Simple
According to Jordan, it’s important to keep meetings simple by sticking with only one main point that can be written in a paragraph or less.
Consider Formatting
The final step is to consider formatting when putting together a schedule. The best way to do this is to pick out a style such as horizontal or vertical and keep it consistent throughout the meeting. The font size should also be large and easy enough for those in attendance to read from a distance, primarily if a projector screen will be used during the meeting.
In conclusion, they kept meetings simple and easy to organize, and having everything written out for those in attendance will help them understand what is going on. These are the steps Jordan advises to put together his schedule, and they can be used by anyone who has a lot of meetings to get through.