How to Send a Professional Email
To Helen Lee Schifter, sending out a professional email that will stand out to get the intended receiver’s attention is important. When they read it, the idea is to be taken seriously so that a positive response can be granted. To achieve that, there is a certain format that anyone needing to send an email should use, especially if it is being sent in the workplace.
The Heading
A proper heading must be formatted so that whoever the email is going to will receive it. For example, First, the person that the email is being sent to should appear with their email address on the very top line. Next, anyone else that the email should be shared with would have their name going in the “CC” field. If all of the staff is to be involved then, the sender just put all staff with a link that will show everyone’s one name. Then, in the “From” field, the actual sender of the email should put his or her name there. After that, the “Subject” field will display a small word of the title to indicate what the email is about.
The Content of The Email
When writing the content of the email, it’s always a good idea to start with the word “dear”. The first letter should be capitalized and then the person’s name for which it was intended should be typed in next. It can be complex here because, if the person does not have anyone using their first name, then it would be good to address with the appropriate title and their last name. If they don’t have an issue with their first name being used then it’s ok to add that instead. Believe it or not, using the first name does provide for a more professional but casual approach when writing the rest of the content. After a comma is placed after the name, skip a line and begin writing about the subject matter. Please make sure to add in the contact information at the end of the content in case they need to reach out for questions.
The Closing
When closing the email, be sure to put the right ending that would look appropriate for the email being sent. Some examples are warm regards, sincerely, or thanks are just three of the best closings to choose from. Choosing which one to use has a lot to do with the tone of the email. The word “sincerely” is used all the time as the go-to closing for all emails, but the others are just as good. Once that’s taken care of then it’s time to put the sender’s name underneath it.
Professional emails can form great alliances that may be needed in the future. That is why Helen Lee Schifter believes that typing up a professional email should come with no grammatical errors. After a lot of proofreading has been done, it’s finished. It is now time to send it off.