The Biggest Costs of Running a Transport Business

There’s no denying that heavy equipment transport can certainly be a profitable industry to enter. It’s something that is always in high demand, even though it is also highly competitive.

However, before you think about getting started, you need to make sure that you have the appropriate finances. The last thing you want is to end up in a lot of debt.

Below we are going to talk about some of the biggest costs of running a transport business.

Want to learn more? Then keep on reading!

Driver Salary

Like any business, it is no surprise that wages or driver salaries come in at one of the most significant expenses. The larger your fleet, the more you will have to pay.

However, it’s not just this you need to be concerned about. Alongside what your drivers earn, you need to factor in both leave and benefits. 

This is why it’s crucial to plan out your hiring process carefully. You don’t want to put too many employees on without having the jobs to support them. On the other hand, if you have unoccupied jobs but having a hard time finding drivers, you can offer free Class A CDL Driver Training and other incentives to encourage truckers to fill these unoccupied jobs.

Maintenance and Repairs

Even with excellent preventative maintenance and care, vehicles are always going to require regular repairs. Depending on the fleet you own, these can get pretty expensive, especially in the trucking business.

From new tires to fluids and parts like hydraulic hoses, make sure you have a fund handy to cover anything unexpected. You won’t regret it.


The cost of fuel has only been increasing over the past few years, so expect it to keep on rising once you have started your business. Luckily there are a few different ways to reduce your costs.

To get started, it’s a good idea to browse around and see what fuel options are available to you. Check out to see their selection.

You’ll also want to make sure that you reduce idle time and choose the most efficient routes possible. This will require a bit of research, but it will be worth it.

Software Subscriptions

There is a lot of paperwork required to run a transport business, so to save a few trees, you’re going to need to manage everything with a few excellent software subscriptions.

It’s much easier to take care of maintenance, log trips, and pay staff with the right tools.

These can add up to be a significant yearly expense, although they do pay off. Not only will productivity be increased, but you’ll be able to spot issues in advance before they cause further damage.

Rent and Utilities

Unless you’ve purchased your own business outright, rent is another expense that is going to take a lot out of your profit. The best locations are usually the ones that cost the most.

Alongside this, you also have to put money aside for utilities such as gas, water, and electricity. While some will have these included in the rental price, others won’t, so make sure you look carefully and speak to the right agent.

Permits and Licences

It’s important that you make sure your business is legally compliant. Otherwise, you could run into some severe issues further on down the track. Permits and licenses are required for this, and like everything else, they come at a price.

What you will need depends on what type of company you are operating. Other things such as size and location could also impact this. 

Make sure you speak to a legal professional and check your states’ requirements so that you are covered for everything.

Marketing and Advertising

Even transport businesses need to have the proper marketing and advertising strategies. If you want to get new clients and customers, you need to spend money in the right places. You can use your own vehicles and have it wrapped with custom signages made at

There are a few different ways to do this, so make sure to look into your options. Some of the most common marketing specializations include:

  • Market research
  • Content marketing
  • Direct marketing
  • Video marketing
  • Social media marketing
  • Guerrilla marketing


Finally, you probably guessed it; tax is another one of transport business’ most significant expenses. We aren’t only talking about what you have to pay back either.

Preparing your tax, which includes using software and hiring an account, can be extremely expensive. However, it’s much easier to get assistance. Otherwise, you can end up owing more than you anticipated.

Final thoughts

And that’s it! By reading through the above and organizing your finances carefully, you can run and grow a successful transport business. It might seem like a lot, but if you break it down, you’ll be able to manage everything accordingly.

Good luck!