What is the Best Document Scanner to Use? 9 Fantastic Options

Document scanners are one of the top ways to reduce clutter in an office. If you’re looking for the best way to digitize your files, it’s important to choose a scanner that’s fast and efficient.

But bigger isn’t always better when comes to choosing the best document scanner. Check out this list of the top 9 document scanners for your home or office. 

1. Epson FastFoto

One of the easiest ways to scan old photos is by using a large-format desktop scanner. A good scanner will preserve the original colors and quality of the image making it hard to tell the difference between both versions.

The Epson FastFoto FF-680W is a top option for this level of photo archiving. The scanner accepts 8 x 10-inch and 4 x 6-inch polaroids, postcards or panoramic photos.

You can scan photos together as a batch or individually. The photos can later be edited using the FastFoto scanning software to correct things like red-eye or to adjust the colors in the digital file. 

If you have a subscription to a document storage service like Dropbox, the FastFoto scanner allows you to upload photos directly to your folder of choice when making scans.  

2. Epson DS-80W

Portability is key when it comes to operating a successful mobile office. Most portable document scanners fall short in areas like batch scanning making them useless when you need to sign and scan a contract.

But the Epson DS-80W can handle up to 15 pages per minute and a single page in around 4 seconds. This makes the portable document scanner a must-have when you need to handle important paperwork on the go.

It’s only 10.7 inches long by 1.8 inches wide making it the perfect size for a laptop tote or purse. You won’t need cables to connect your phone or computer to the scanner. 

The wireless connection works on PC, Mac, iOS or Android operating systems. You can also set up the scanner to send files directly to your Google Drive or Dropbox accounts.

Check the battery levels using the LCD screen on the top of the device. The device automatically checks for a connection so you don’t have to worry about setting up a new device every time. 

3. Brother ADS-2700W

Brother is known for cost-efficient office equipment. The high powered Brother ADS-2700W is a good price for its compact style and connectivity.

The flexible connection options let you get up and running right away without worry over software compatibility. You can use the document scanner on Windows, Mac and Linux based systems whether you’re using wireless internet, a USB cord or ethernet. 

The scanner has a 50-sheet capacity loading tray with multi-feed detection. Fold up the tray when you’re finished to save space on your desk.  

4. Brother ADS-2800W

The Brother ADS-2800W is a premium upgrade to the 2700W workhorse. This version adds the ability to scan just about any document and mixed media including plastic cards.

There are multiple options for separating individual pages into separate files to help you better organize your files. It can handle up to 40 pages per minute of continuous scanning. 

5. Visioneer RoadWarrior 4D

Another great option for portable scanners is the lightweight Visioneer RoadWarrior 4D. It weighs only 1.1 pounds with the ability to scan two sides of a document at once.

It can scan continuously at 300 dpi to help you get projects uploaded faster. Share documents once they are uploaded using the RoadWarrior 4D software. 

6. Epson Perfection V800

The Epson Perfection V800 is a perfect combination scanner for anyone needing both photo archiving and document scanning capabilities. The resolution on photos goes as high as 6400 dpi capturing just about every detail of the image scanned.

The strong color replication is enhanced by the ability to choose between two different lenses. You can choose an extra high resolution to get a nearly identical match to the original photo. 

7. Fujitsu FI-7300NX

The FI-7300NX is one of the best workgroup document scanners available for your office. It has both WiFi and ethernet capabilities that can be managed through the NX Manager.

The NX Manager handles all enterprise installation needs to save your company technician fees. The scanner is high speed with color duplexing services on a variety of document types. 

This scanner isn’t for home office use. At around $1,500, it’s a better solution for your employer to purchase if you need ways to improve your document scanning services while at work. 

8. Canon CanoScan Lide 300 Scanner

Trim your office equipment budget with the Canon CanoScan Lide 300 Scanner. This flatbed scanner works with both Mac and Windows connecting to your computer using a USB connection. 

Scan images and documents in as fast as 10 seconds and edit them using the bundled scanning software. The software includes photo editing capabilities like fade and dust correction to improve the quality of your images.

Raise the lid of the scanner to fit magazines or stacks of documents. There’s a built-in PDF feature where you can automatically save a scan as a PDF file on your computer. 

9.  Fujitsu ScanSnap iX1500

Another high-end scanner for your business is the Fujitsu ScanSnap iX1500. For around $400, this scanner can take up to 30 pages per minute.

It’s compatible with Windows, Mac and Linux operating systems. There’s an automatic double-sided scanning feature built-in along with a 4.3-inch touchscreen where you can customize your scans. 

Finding the Best Document Scanner

Finding a deal on the best document scanner is easy with price trackers like WikiBuy or CamelCamelCamel. These software plugins monitor whether prices increase or decrease on your favorite scanner.

Always check page capacity with portable scanners to avoid jams. These lightweight devices are easy to overestimate but starting with smaller documents is the best way to test out their power.

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