How to Ensure a corporate event is run as safely as possible

Industrial, Security, Logistic

If you are someone that organises or runs corporate events, then the whole project management of this is, on occasion, a mammoth task. You’ll need to make sure all the equipment is in place, people are satisfied, the customer is happy but also that everyone is safe.  As a lot of corporate events are more ad-hoc activities, it can be a little more time and thought consuming to get to the balance right to ensure safety is maintained as a priority.  

Corporate events can move from one location to another and involve from a few people to maybe even thousands which makes this even more discombobulating for the organisers.  Here are some tips to support the health and safety relating to these events.

Health and Safety Course

There are specific event courses that are designed to help give organisers this training and awareness. This is all aligned to IOSH and will cover things such as floor planning, temporary infrastructures, accident investigation and your responsibilities as the organiser.  Some people overlook the value of some of these courses and could self-train from the internet, however, this is very dangerous as the messaging on some of the core responsibilities could be missed.  As a consequence of poor health and safety management at a corporate event, someone could seriously have a serious injury. This could also lead to financial compensation due to them as a result but also reputational damage against the organising business. Hiring a reliable event security services company could be a really big help.

Risk Assess Robustly

Completing a risk assessment is not a “tick in the box” exercise.  It is something that should be completed robustly and in detail.  The more thought and effort that is put into this, the less chance there is to have an accident. Sometimes, it is difficult to execute this if you are not in the actual location of where the event will be held but you should then push to see what risk assessments are already in place from the building owner. It is crucial that once the risk assessment is completed that you review this thoroughly and any risk mitigation points are implemented.  This could be HSE posters, the need for protective equipment at areas or even as simple as checking the chairs, tables etc are not faulty.  

Communication

People attending the corporate events could potentially get caught up in the excitement and health and safety could, therefore, take a slight backseat in their priority (especially if there is alcohol involved). This, therefore, needs to be considered to ensure there is adherence to any of the health and safety stipulations. This could include posters and flyers or even just a reiteration of the rules from any event organiser or related member of staff.  If anyone witnesses non-compliance, then it is important to pick up on this immediately and coach / re-educate the culprit before the non-compliance breeds and more people follow suit. 

Conclusion

Corporate events can be complicated as it is, but it is important to not take the foot off the gas in terms of health and safety.  The above suggestions may support this.